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How To Spot Passive Voice And Eliminate It From Your Copy

Copywriting is a lot like posture…

There are a ton of things you are probably doing wrong that you don’t even realize.

What’s worse, you could be making the same mistakes over and over for years on end.

The number one copywriting mistake that all marketers make – costing them precious Google ranking positions?

Passive voice.

It’s the slouching of writing.

Passive voice is the slouching of content writing. Here's how to get rid of it and boost your Google rankings via @postpilotio #bloggingClick To Tweet

If you’re worried about it, you’ve probably been searching Google for stuff like “avoid passive voice” or “passive writing checker.”

You’ve probably discovered that most articles about it are confusing.

This might be your 5th article on the topic and you still might have no idea what passive voice even is.

We’ll not only explain passive voice in simple terms a Kindergartner will understand, but we’ll also give you a super simple hack to spot it in your writing.

Let’s dive in.

Why Does Passive Voice Matter?

The main reason to drop passive voice is that it’s probably the easiest way to improve readability.

If you have a good readability score, then your readers stick around your content longer, which Google values, and rewards your page in search engine results pages (SERPs).

In fact, the search giant’s very own Gary Illyes straight up tweeted that if your writing sounds bad when you read it out loud, it will kill your ranking score.

According to Yoast, readability and SEO is all about user experience. If the writing is bad, frustrated users bounce more quickly. Google will see that happening a lot and will punish you.

Depending on the complexity of the topic and your audience, good readability can be a challenge. Google isn’t punishing the Harvard Business Review for its 30% readability.

But the HBR, an established authority, is a little different than an SMB’s blog. Fewer competitors, too.

In any case, even if the complexity of HBR’s topics hurt its readability, passive writing will result in an even lower readability score. Since passive voice is almost always unnecessary, we think you’ll agree you need all the tips you can get.

Explain How To Spot Passive Voice Like I’m 5

I know this will be a pain, but we have to go back to grade school for a minute.

Passive voice is one of those things that can get super complicated. It’s a stylistic thing, meaning there are tons of exceptions to it. That can get aggravating.

But generally speaking, passive voice happens when you put the subject (the thing doing the thing) after the verb (the thing getting done).

  • The car was hit by Joe (passive, because Joe is the subject and he comes after the verb “hit”).
  • Joe hit the car (active, because Joe is the subject and he comes before the verb “hit”).

Joe is the subject of the sentence, or “the thing doing the thing.” “Hit” is the verb or the thing done by Joe, who is the subject. So if Joe comes before “hit,” the sentence is active. If he comes after “hit,” the sentence is passive.

Here’s a nifty video to break it down for you further…

Yes, There Are Exceptions

There are cases where passive voice is acceptable. You might not know who the subject is. For example:

  • The book was stolen (passive, but it’s okay since you don’t know who took it).

Passive voice is also acceptable if the subject isn’t as important as the action performed. For example:

  • A new app was released for the iPhone today.
  • Apple released a new app for the iPhone today.

The thing you want to focus on in this instance is actually the app, not Apple. Nothing is wrong with the second sentence, but you want to focus on the app more than the thing doing the thing (i.e., Apple).

And no, “app” is not the subject here, because it’s not doing anything. Something is being done to it.

If you’re still confused, don’t worry. I have a hack that will make this all easy.

Memorize This Easy Trick To Eliminate Passive Voice

To identify and then fix passive voice, you have to re-arrange your sentence so that the subject comes before the verb, not after.

If that still sounds complicated, here’s a really easy way to do it on the fly. Swap out the subject (the thing doing the thing) for “I.” Make yourself the subject in the first person.

  • A great time was had by all.

This is a passive sentence. It reads fine, but let’s say you want it to be active. Eliminate the subject, or the thing doing the thing, and force-replace it with the first person “I.”

  • A great time was had by I.

Doesn’t make any sense, right? But it would if you put the subject in front of the verb, or the thing being done.

  • I had a great time.

Now that you’ve re-arranged your sentence, all you need to do is replace “I” with a subject that fits the original intent of the passive sentence you started with.

  • Everyone had a great time.

What if the subject isn’t present or obvious?

Like we pointed out with Apple’s app above, the first thing in the sentence isn’t automatically the subject. The subject is specifically the thing doing the thing, and might not always be present.

  • Mistakes were made.

This is a passive sentence.

“Mistakes” is not the subject, because they’re being made, they’re not making themselves. Someone or something has to make the mistakes.

The subject is the thing that does the thing. So where is it in this sentence?

It’s hiding. You have to add it back in.

  • Mistakes were made by I (forcefully adding “I” as the thing doing the thing).
  • I made mistakes (Now active).
  • Jerry/Sally/Someone made mistakes (now active with the appropriate subject in place, whatever it is).

Forcing “I” into the sentence as the subject isn’t going to solve every instance of passive voice.

But it should account for 90% of the examples you’re doing by accident. It’s kind of like the “by zombies” passive voice hack (also a good one).

The more complex a sentence is, the harder it’s going to be to identify passive voice, and like we said, there are some cases where passive voice isn’t only acceptable, but preferred.

But most uses of passive voice in copywriting don’t fit those criteria and are the result of bad style.

Slouching.

Your copy will read much more smoothly if you eliminate casual uses of passive voice as much as you can.

Use These Free Tools To Quickly Spot Passive Voice

If you have trouble spotting passive voice, don’t worry. It takes practice. And you don’t need to spend hours rewriting every sentence to make a 100% active piece of copy.

Just be mindful of casual uses of passive voice and eliminate them. You’ll have stronger, more succinct copy that makes your readers, and thus Google, happy.

Pro Tip: You can also use apps like readable.io or the Yoast SEO plugin for WordPress to score your readability.
  • The best score is somewhere between 90 and 100 (where a 5th grader can understand it)
  • A score between 65 and 75 is a fairly safe region to shoot for (that’s where a junior high student can understand it).
  • A score below 40 is more for an advanced, specialized audience. It won’t hurt your SEO, because those users are there for more complex copy (think law, computer programming).

But bad style will still frustrate those users and cause them to bounce for a competitor of yours, and that will hurt your SEO. So you owe it to yourself to drop the passive writing regardless.

This hack is our gift to you, so give it a try and let us know what you think of it. If you’re a writer yourself, eliminating passive voice will help you stand apart from your competition.

If you don’t consider yourself a writer but are responsible for your company’s blog, then this trick will help you look like the real deal. Good luck!

Passive voice is one of the biggest reasons your content's readability score is so low. Here's how to spot passive voice and eliminate it quickly by...

Dusten Carlson is the Co-Founder and Head of Content Strategy for PostPilot. He spent nearly a decade honing content creation skills at popular online blogs including ScreenRant, Business2Community, and The Inquisitr, and working on digital marketing and PR campaigns for major brands like Dremel. He lives in Madison, Wisconsin with his wife and two kids.

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